Office/Payroll Administrator

Highvale Energy is seeking a highly organized and proactive Office/Payroll Administrator to provide executive and administrative support while overseeing payroll, employee benefits, and day-to-day human resources administration.

The successful candidate is detail-oriented, trustworthy, and comfortable managing confidential information while balancing multiple priorities in a collaborative small-company environment.

KEY RESPONSIBILITIES
Payroll & Benefits Administration

•         Administer payroll processing using ADP, including year-end reconciliations and reporting, T4’s and related compliance activities.

•         Reconcile payroll data and resolve discrepancies in coordination with finance.

•         Manage enrolment, changes, and terminations for group health, dental, vision, and life insurance plans.

•         Coordinate annual benefits renewal and open enrolment periods; prepare related employee communications.

•         Administer Group RRSP contributions and employee elections.

Executive Administrative Support

•         Prepare correspondence, reports, presentations, and meeting materials.

•         Coordinate meetings, company events, and off-site functions.

•         Handle confidential information with absolute discretion.

•         Assist with special projects and operational tasks as directed by leadership.

•         Other administrative duties as assigned.

REQUIRED QUALIFICATIONS
•         Post-secondary education in Human Resources, Business Administration, Accounting, or a related discipline, or an equivalent combination of education and experience.

•         3–5 years of progressive experience supporting payroll, HR administration, and executive leadership within a Canadian organization.

•         Experience processing Canadian payroll using ADP or comparable payroll software.

•         Strong organizational, communication, and problem-solving skills.

•         Proficiency in the full Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

•         Ability to work independently and manage competing priorities in a small-office environment.

PREFERRED QUALIFICATIONS
•         Experience in the Alberta oil and gas, energy, or natural resources sector.

•         Familiarity with StackDx, Adobe and ADP

•         Experience working with small to mid-size companies where roles require broad responsibility.

COMPENSATION & BENEFITS
We offer a competitive compensation package reflective of the Calgary oil and gas market, including but not limited to:

•         Competitive salary based on experience.

•         Comprehensive extended health care benefits including health, dental, vision and more.

•         Health Spending Account.

•         Group Employee Savings Plan match with employer matching contributions.

•         Supportive team environment with excellent work-life balance.

 

WORK ENVIRONMENT
This position is part-time based at our corporate head office in downtown Calgary. Standard business hours apply 3 days per week from Tuesday to Thursday.

We thank every candidate in advance, however, only those selected for an interview will be contacted.