Accounts Payable Administrator

POSITION SUMMARY

The Accounts Payable Administrator handles vendor invoices, payments, and data. Responsibilities include managing vendor payments and payment terms, priority vendors, vendor and field inquiries, payment runs, and ongoing data entry.

POSITION DETAILS

• Candidates must be local to Whitecourt
• This is a full time, hourly position
• Wage negotiable depending on experience

CORE ACCOUNTABILITIES

• Follow corporate standards and deadlines for accounts payable
• Receive and verify invoices and requisitions for goods and services
• Verify that transactions comply with financial policies and procedures
• Escalate issues to the Accountant and or Accounting Manager as required
• Central point for troubleshooting accounts payable issues
• Analyze and file scanned employee expense reports, bring any discrepancies to the Accountant or Accounting Manager
• Prepare and manage weekly cheque payment runs, including vendor payments and “manual” or one-off cheques
• Prepare and manage bi-weekly EFT payment runs, including ISPs and Employees payments and rejected payments
• Reconcile fuel statements weekly and distribute to business units
• Generate and reconcile Mastercard Statements monthly and distribute to business units
• Keep accurate data by ensuring invoices are properly entered for payment
• Monitor consistency of data inputs from field – focusing on invoice numbers to help avoid duplicate payments
• Ensure all electronic and printed vendor records are accurate and up-to-date, including accounts payable lists, general ledger, and vendor files
• Deposit cheques as needed

QUALIFICATIONS

• Related diploma or bachelor’s degree (e.g. business administration, accounting, commerce) preferred
• Three to five years of relevant experience in a full cycle Accounts Payable role
• Oil and gas construction industry experience is considered an asset

APPLICANT REQUIREMENTS, SKILLS, AND ABILITIES

• Knowledge of financial and accounting software applications, preferably Dynamics AX
• Excellent organizational and time management skills, ability to meet expectations set with internal and external clients
• Capable of working independently with minimal direction
• Possesses an eye for detail related to data consistency, accuracy of entry with a focus on avoiding duplicate payments
• Proactively seeks and accomplishes tasks that lead to a safe, efficient, and productive work environment

Why work for Strike: Based in Western Canada with a head office in Calgary, Alberta, we provide energy and industrial construction and maintenance services across the largest geographical area in Canada.   At Strike, we continuously demonstrate leadership, drive, creativity, and initiative. This has been shown through the recognition of being named one of Canada’s Best Managed Companies since 2007, and then later recognized at the Platinum Level for Canada’s Best Managed Companies distinction since 2018.   Our team is comprised of loyal, supportive, and forward-thinking industry professionals. We foster a stable, safe, and community-minded environment where you can embrace professional development and maximize your upward mobility. At Strike, we also reward our own people for their continuous commitment, energy, enthusiasm, and results. Our culture at Strike is highly important to us, which is why we make many efforts to support those employed at Strike.   Strike’s main value is that every employee gets home safe. We are a safety-focused company that allows our employees to work efficiently with the safest equipment and procedures. At Strike, we have created a community that supports the importance of physical and mental health. As we value the importance of treating others as we wish to be treated, Strike has a welcoming and inclusive team.   Strike Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.   Join our fast-growing company with a small business feel.