Accounts Receivable & Collections Administrator

POSITION SUMMARY POSITION SUMMARY The Accounts Receivable & Collections Administrator monitors the accounts and credit status of customers, including:

• Ensuring timely processing of incoming customer payments
• Determining customer credit worthiness
• Communicating with both customers and field offices in order to expedite payment of amounts due to Strike
• Reporting regularly on the aging status of customer accounts to corporate and field management
• Monitoring customer invoice aging and follows up regarding approvals in a timely manner and proactively looks to address invoicing issues between the customer and field offices
• Communicating issues and concerns to the appropriate level of management
• Monitoring accurate invoicing processes (as required) and maintains related records
• Acts as a point of contact for customers regarding invoicing and payments
• Creates, distributes and maintains accounts receivable and credit reports
• Issues holdback requests invoices ensuring timely completion of required documents in accordance with the contract
• Monitors customer portals (Cortex, ADP, Open Invoice, etc)
• Manages credit policy

Employees are expected to support and participate in a “culture of safety”, adhere to and be ambassadors of Strike’s Code of Conduct and Values, act professional and amicable, and to treat others with dignity, respect and fairness.   CORE ACCOUNTABILTIES

• Prepare and maintain accounts receivable reports in Microsoft Dynamics AX and CMiC, including invoice aging, credit information, and holdback records
• Prepare and distribute accounts receivable information as required as well as ad hoc reporting requirements
• Analyze financial data and make recommendations to controller regarding acceptable credit limits for new and existing customers
• Monitor lien periods and initiate lien placement as required
• Perform AR account reconciliations
• Assist with audit queries related to AR
• Participate in industry credit group
• Maintain necessary level of confidentiality regarding financial records and client information
• Communicate with clients regarding billing and collection
• Investigate and resolve billing discrepancies and mitigate client collection issues, coordinating with internal resources as required
• Initiate credit checks for potential and new customers and perform annual review and adjust existing client credit limits
• Process cash receipts

QUALIFICATIONS Education

• Relevant post-secondary education preferred (e.g. business administration, accounting, or commerce)

Experience

• Minimum of four years of relevant Accounts Receivable and Collections experience

KNOWLEDGE, SKILLS, & ABILITIES

• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Strong Excel skills and data manipulation
• Proactive and willing to dig deeper for answers and take the hard line and ensure accountability if the circumstances dictate
• Possesses an eye for detail
• Able to multitask and operate in a dynamic environment
• Broad understanding of finance and accounting
• Strong experience with Cortex and Open Invoice/Oildex are definite assets
• Knowledge of financial and accounting software applications is required including, Microsoft Dynamics AX and CMiC
• Strong working knowledge of financial ratios and other techniques used to evaluate credit worthiness of customers is a necessity
• Capable of working independently with minimal direction
• Prior experience with a construction or oilfield services organization
• Proactively seeks and accomplishes tasks that lead to a safe, efficient, and productive work environment

Why work for Strike: Based in Western Canada with a head office in Calgary, Alberta, we provide energy and industrial construction and maintenance services across the largest geographical area in Canada.   At Strike we continuously demonstrate leadership, drive, creativity, and initiative. This has been shown through the recognition of being named one of Canada’s Best Managed Companies since 2007, and then later recognized at Platinum Level for Canada’s Best Managed Companies distinction since 2018.   Our team is comprised of loyal, supportive, and forward-thinking industry professionals. We foster a stable, safe, and community-minded environment where you can embrace professional development and maximize your upward mobility. At Strike we also reward our own people for their continuous commitment, energy, enthusiasm, and results. Our culture at Strike is highly important to us, which is why we make many efforts to support those employed at Strike.   Strike’s main value is that every employee gets home safe. We are a safety focused company that allows our employees to work efficiently with the safest equipment and procedures. At Strike, we have created a community that supports the importance of physical and mental health. As we value the importance of treating others as we wish to be treated, Strike has a welcoming and inclusive team.   Strike Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity or any other characteristic protected by law.   Join our fast-growing company with a small business feel.