Medical Coordinator

Responsibilities

• Supports medical General Medicines Financial Process, including tracking of departmental expenses and monthly accruals
• Supports team in creation of financial requests, Purchase Requisitions, Purchase Orders, and tracks expenses throughout projects until invoice processing and year end reconciliation is complete
• Supports team in all areas of procurement and contracts
• Supports team in the creation and coordination of confidentiality agreements, service agreements and contracts with external suppliers
• Supports team in all areas of procurement, contracts, and supplier management
• Supports all aspects of financial tools for Head Office Supports team with compliance regarding IMC Code of conduct, the company compliance rules and SOPs
• Ensures appropriate referencing, documentation, translation, tracking approvals and CRM process, and appropriate archiving in accordance with the company’s SOPs, IMC regulations and PAAB approval process management
• Ensuring all post-event attachments are uploaded prior to issuing payment
• Ensuring all documents are uploaded into the SharePoint when using a third-party agency before closing the PO
• Processing Medical contributions request
• Managing all accredited education events (budget tracker, PO opening, etc.), including the Federation des medecins omnipraticiens du Quebec (FMOQ) requests
• Organize, seek approvals, and complete required approval forms for Sponsorships, Grants and Honorarium
• Completion of required documents to generate payment for Sponsorships, Grants and Honorarium