Proposals Administrator

POSITION SUMMARY Strike is looking for a Proposals Administrator to join our Proposals team in our Airdrie office. Reporting to the Proposals Manager, the Proposals Administrator is a member of the proposal team and provides tactical administrative support. The overall responsibilities of this position include, but are not limited to, administrative support to the proposal team as required including, but not limited to, preparing correspondence, and preparing proposals.   Employees are expected to support and participate in a “culture of safety” and adhere to and be ambassadors of Strike’s Code of Conduct and Values, and to treat others with dignity, respect, and fairness.   POSITION DETAILS

• This is a full-time position based out of our Airdrie office (hybrid or work-from-home options are not available)
• 37.5 hour workweek (Monday – Friday, 8am – 4:30pm)
• Flexibility to work extended hours or weekends to accommodate proposal or client deadlines may be required

CORE ACCOUNTABILITIES

• Maintain accurate electronic filing system (S drive, N drive, intranet)
• Assist Area Managers with Document Control of bid packages
• Maintain accurate customer bid package versions and amendment records
• Review, proofread, and edit correspondence, proposals and reports according to team and company-approved standards and styles (as required)
• Assist with creating proposal deliverables, working closely with the proposal team and Area Managers
• Assist in preparing customer pre-qualification packages (e.g. EOI, RFI, SOI)
• Set up and facilitate Gate 1 & 2 meetings (as required)
• Assist in assembling customer proposals that align with Strike Group standards
• Help drive accountability for proposal deadlines to ensure that the proposal is complete and of exceptional quality
• Assist Area Managers with post bid clarifications
• Create and maintain resumes and project profiles
• Assist with maintaining an accurate client relationship management (CRM) tool
• Maintain a collaborative relationship with the Strategic Account team
• Participate in proposal/project services strategy/team building sessions
• Provide vacation coverage to the proposal team
• Provide administrative support to the proposal team (as required)

QUALIFICATIONS Education

• Relevant post-secondary education or related experience

SKILLS, KNOWLEDGE, & ABILITIES

• Superior communications skills including listening, speaking, writing and editing
• Excellent interpersonal skills and the ability to work with people at all levels
• Excellent organizational and project timeline skills
• Results-oriented, self-motivated and a team player
• Highest standards of personal integrity supported by open and honest communication
• Exceptional time management skills
• Ability to work in a fast-paced team environment with tight deadlines
• Advanced proficiency in Microsoft Office, particularly Word (there will be a performance test to assess you skills)

Why work for Strike: Based in Western Canada with a head office in Calgary, Alberta, we provide energy and industrial construction and maintenance services across the largest geographical area in Canada.   At Strike, we continuously demonstrate leadership, drive, creativity, and initiative. This has been shown through the recognition of being named one of Canada’s Best Managed Companies since 2007, and then later recognized at the Platinum Level for Canada’s Best Managed Companies distinction since 2018.   Our team is comprised of loyal, supportive, and forward-thinking industry professionals. We foster a stable, safe, and community-minded environment where you can embrace professional development and maximize your upward mobility. At Strike, we also reward our own people for their continuous commitment, energy, enthusiasm, and results. Our culture at Strike is highly important to us, which is why we make many efforts to support those employed at Strike.   Strike’s main value is that every employee gets home safe. We are a safety-focused company that allows our employees to work efficiently with the safest equipment and procedures. At Strike, we have created a community that supports the importance of physical and mental health. As we value the importance of treating others as we wish to be treated, Strike has a welcoming and inclusive team.   Strike Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, sexual orientation, gender identity, or any other characteristic protected by law.   Join our fast-growing company with a small business feel.